Service
Automate and win back
hours every week
We connect your tools and remove the repetitive tasks: invoices, reports, emails, data copying… Let the machines do the boring work.
Ibiza · Balearics · all of Spain
Your project has no catalogue price
We listen, we assess and we adapt so the investment makes sense for both of us. We know how hard starting out is: that's why we help local businesses grow without obstacles, with proposals that adapt to your company's moment — not the other way round.
Assess my projectPackages
Choose where to start
First automation
That process stealing the most time, now running on its own.
- Process analysis
- Full automation
- Zero tool changes
Workflow pack
Several processes connected across your usual tools.
- Invoices, emails, reports
- Data synced without errors
- Alerts and follow-ups on autopilot
Full operations
Process mapping and automation across your whole operation.
- Process audit
- Central control panel
- Monthly continuous improvement
What's included
Processes that run themselves
Process mapping
We analyse your day-to-day and spot the repetitive tasks that eat the most time.
Tools talking to each other
Your CRM talks to your invoicing, your website to your email, your forms to your spreadsheet.
Automatic documents
Invoices, quotes, contracts and reports that generate and send themselves.
Alerts & follow-ups
Client reminders, quote follow-ups and internal alerts without manual work.
Data sync
Goodbye copy-paste: data flows between systems without errors or duplicates.
Control panel
One single place to see the state of your automated processes in real time.
Why Kaizen
Every automated hour
is margin for your business
Savings from month one
Automations pay for themselves fast: manual hours that disappear for good.
No tool switching
We work with what you already use. Nothing to migrate, no new systems to learn.
Scalable
We start with one process and keep adding. Continuous improvement — in your operations too.
Automation in Ibiza
The hours you lose copying data are the hours you are short of in season
Copying bookings into a spreadsheet, moving orders from email to the invoicing program, sending the same reminder by hand every week, redoing the same report every Monday. In an Ibiza business those tasks multiply in summer, exactly when there is no time. Automating them is not a luxury: it is getting hours back to serve customers.
We connect the tools you already use, invoicing, email, calendar, POS, booking platforms, spreadsheets, CRM, and program the missing flows: when this happens, do that. Without changing the programs you have always used, and with a panel to see that everything works. And when a standard tool falls short, we build the custom piece.
We start with the process that steals the most time, measure the savings and move on to the next. Small improvements that add up: the kaizen method.
How we do it
From the manual process to the flow that runs itself
Process mapping
We sit down with your team and note what is done by hand, how often and how long it takes. Out comes a list prioritised by hours saved. Fixed proposal within 24 working hours.
First automation
We start with the flow with the most impact and the least risk. Within a few weeks it is running and you can feel it.
Connections
We integrate your tools via API or automation platforms, and program what does not exist.
Tests with real data
We test every flow with real cases and exceptions: what happens if a field is missing, the customer cancels or a tool fails.
Go-live and panel
We switch on the flows, train the team and set up a panel with alerts so you know if anything stops.
Next process
We measure the hours saved and move on to the next one on the list. That is kaizen.
Technology
Automation platforms or custom development?
Automation platforms
Tools such as Make, n8n or Zapier connect hundreds of applications without programming each integration. They are the fastest and cheapest option for everyday flows: forms, emails, spreadsheets, invoicing, CRM.
- Up and running in days
- Hundreds of applications already connected
- Low, predictable monthly cost
- Easy to adjust when the process changes
Custom automation
Our own code when the flow is complex, moves a lot of data or the tool has no connector. It integrates with your software and does not depend on per-operation fees.
- No operation limits or per-use fees
- Complex logic and your own business rules
- Integration with software that has no connector
- 100% yours
The usual answer is to combine both: a platform for the standard and code for the specific. We propose the mix that costs the least to maintain.
Who it is for
Processes we automate on the island
Accommodation and holiday rentals
Platform bookings into the calendar, arrival messages, alerts to the cleaning team and invoices generated on their own.
Learn moreRestaurants
Bookings confirmed and reminded, supplier orders based on stock and the till closing sent every night.
Learn moreBoats and activities
Booking, contract, deposit and departure reminder in a single flow, and scheduled maintenance reports.
Learn moreAccountants, firms and clinics
Documents sorted on arrival, automatic appointments and reminders and invoicing connected to the diary.
Learn moreDistribution and services
Orders from email into the system, delivery notes and job sheets from the phone, customer reports without touching anything.
Retail and online stores
Stock synced between the physical and online store, restock alerts and automatic invoices for every order.
Where
Process automation across Ibiza and in Formentera
From Santa Eulària des Riu we help companies in Eivissa, Sant Antoni de Portmany, Sant Josep de sa Talaia, Sant Joan de Labritja and Formentera. We do the process map at your business, with your team, and the rest of the project moves forward remotely with weekly deliveries. If your company is on the mainland, the method is the same.
EivissaSant Antoni de PortmanySant Josep de sa TalaiaSant Joan de LabritjaFormenteraFAQ
Questions about process automation
Which of my business processes can be automated?
Almost any repetitive task: invoices and quotes that generate themselves, follow-up emails, reports, data sync between programs, client reminders… If you do it the same way every week, it can probably be automated.
Do I have to change the programs I already use?
No. We connect the tools you already use — invoicing, email, spreadsheets, CRM — so they talk to each other. Your team keeps working the same way, minus the copy-paste.
How much does it cost to automate a process?
We assess each case: we listen to what steals your time, calculate the savings and propose a price that makes sense for both of us. Well-chosen automations pay for themselves within months — and we show you the numbers before starting.
Where do I start automating?
With the task that repeats most often and takes the most time, almost always related to copying data between tools. We identify it together in the process map and start there.
What if something fails during the season?
Every flow has alerts: if a step fails, your team knows immediately and the process can be done by hand that day. We also test every automation with real cases and exceptions before switching it on.
Can WhatsApp be automated?
Yes, with the official WhatsApp Business API: confirmations, reminders and answers to frequent questions, following its rules and with the customer's consent.
How long until the first automation is running?
The first ones are usually running within two or three weeks. A complete operation with several connected flows takes one to three months depending on scope.
Do I need technical knowledge to maintain it?
No. We leave you a panel to see the status of every flow and train your team for the usual adjustments. For bigger changes, you have monthly support.
What happens to my data on automation platforms?
We choose platforms with servers in Europe and GDPR-compliant processing agreements, send only the data that is needed and document which flow uses which information.
Tired of repetitive tasks?
Tell us which task you hate doing every week and we'll tell you if it can be automated (it almost certainly can). We're based in Ibiza and work remotely across Spain.
Let's talk about your project